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The whole thing

Everything it does
today.

Not a feature list of things that are coming. This is what runs, now, for a yard that signed up this morning. What is coming is on the roadmap, marked as such.

The hire desk

Stop answering the phone to say “no, that’s out”

Most of a hire desk’s day is the same four questions. Have you got one, when can I have it, what does it cost, and when do I have to bring it back. The app answers all four without you.

📅

Live availability, by date

Your real fleet against your real bookings, for the dates the customer actually wants.

  • Availability is worked out from fleet size minus everything already committed over that range — not a stock number someone remembers to update.
  • Machines in the workshop or retired drop out automatically.
  • The same calculation runs at checkout inside a database lock, so two contractors racing for the last digger cannot both get it.
🧮

Pricing that does not need a calculator

Day, week and weekend rates, with whole weeks charged properly.

  • Whole weeks are charged at the week rate and the days left over are capped, so a longer hire never costs less than a shorter one.
  • A Saturday delivery of two days or fewer takes the weekend rate.
  • Trade discounts sit on the customer and come off the hire, never off the deposit.
🚫

Your opening rules, enforced

Closed Sundays, weekend minimums, Friday overnights. Set once.

  • Nothing goes out on a Sunday and nothing comes back on one, with the single exception of a Friday overnight returned by 8am Saturday — and the customer has to agree to that in writing before they can book it.
  • The rule is applied to the calculated return date, so it catches a Thursday three-day hire as well as the obvious Friday one.
  • Every rule is per-yard. If you open Sundays, turn it off.
⏱️

Off-hire without a phone call

The contractor stops the clock. You get it on the collection run.

  • A contractor off-hires from their phone and gets a collection reference on the spot.
  • Billing stops that day, so the argument about when they rang does not happen.
  • The job appears on the driver’s run sheet as a collection.

Staying out of trouble

The paperwork that matters when something goes wrong

Nobody enjoys this part. But a lapsed LOLER certificate grounds a machine, and a damage charge without photographs is a conversation you lose.

🛡️

LOLER and PUWER, tracked

Every examination against the machine, with a month’s warning before it lapses.

  • Record the examination, attach the certificate, set the next due date.
  • Every morning the system looks thirty days ahead and tells you what is coming up.
  • A machine whose certificate would lapse mid-hire is not offered for that hire at all.
📸

Condition reports, signed at the gate

Photographs and notes going out and coming back, signed by whoever takes it.

  • The driver photographs the machine on their phone before it leaves and again when it comes back.
  • Damage is flagged as it is photographed, so the yard sees it before the deposit is released.
  • Every report is timestamped and tied to the member of staff who filed it.
🪪

Know who you are lending to

Photo ID and proof of address, checked and put in front of you.

  • Documents are read the way a forensic examiner would open them: who produced the file, when, and whether it was re-saved after export.
  • The text is pulled off the document, with OCR when it is a photograph, and checked against the name and postcode on the account.
  • You get green, amber or red with the reasons listed. You make the decision, not us.
🔐

Documents stored properly

Private storage, never a public URL, visible only to your own staff.

  • ID documents, signatures and damage photographs are on private storage and served through the application.
  • Each file is fingerprinted, so the same utility bill submitted by two different people is easy to spot.
  • Your yard’s data is in your yard’s own database — separated at the database level, not by a column in a shared table.

Getting paid

Deposits held, overruns caught, invoices worked out

A digger leaves your yard on the strength of a card you never charged. This is the part that makes that safe.

💳

Deposits are held, not taken

The card is authorised at booking and only captured if something is wrong.

  • A hold goes on the card when the booking is placed, exactly as a hotel does it.
  • On a clean return the hold is released and nothing is charged.
  • The customer sees the deposit separately from the hire charge, so there is no confusion about what they have paid.
📊

Overruns worked out for you

Late back is charged at the day rate, from the collection, not the phone call.

  • The clock runs to when the machine was actually collected, with a few hours’ grace.
  • Overrun is charged at the day rate — no weekly discount for keeping it past its date.
  • The final figure is written back onto the hire so the invoice writes itself.
🤝

Cross-hire when you are out

Find a machine at another yard rather than turning the job away.

  • Search the yards who have opted into the network for the machine you need, for the dates you need it.
  • See what is free, where, and at what rate, cheapest first.
  • Opting in is per-yard and off by default.

In the cab and on site

Two apps that do one job each, properly

A phone is not a small laptop. These do the things a phone is genuinely better at and leave the rest to the dashboard.

📱

Your contractors’ app

Your name and colours on the App Store. Browse, book, off-hire.

  • Live fleet and live rates, so nobody rings to ask what is in.
  • ID and proof of address sent from the phone, straight into your review queue.
  • Off-hire in two taps, with the collection reference on screen.
🚚

Your drivers’ app

The day’s run sheet, and the condition report in the same place.

  • Deliveries, returns and collections for today, in the order they need doing.
  • The customer’s number and site address one tap from a call or a map.
  • Photograph the machine and get it signed for without leaving the job.

See it on your own fleet

Fourteen days free. Your yard is set up in about a minute.

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